Prerequisites
- An VATextract account (sign up free)
- A PDF or image invoice to process
Step 1: Sign In
Go to vatextract.com and sign in with your account.Step 2: Upload an Invoice
Tip: You can also forward invoices to your personal inbox address for automatic processing. Find your address in Settings → Email Forwarding.
Got a backlog? Use Bulk Upload to process dozens of invoices at once—just upload a ZIP file.
Step 3: Review Extracted Data
Once processing completes, you’ll see:- Summary fields: Supplier name, invoice date, total amount, VAT
- VAT validation status: Green check for valid, warning for issues
- Line items: Each item with description, quantity, unit price, and amount
What if data is extracted incorrectly?
What if data is extracted incorrectly?
You can manually edit any extracted field. Click on a field to modify it, and your changes are saved automatically.
Step 4: Export Your Data
Click the Export button to download your data:| Format | Best For |
|---|---|
| Excel (.xlsx) | Full invoice with line items on separate sheets |
| CSV | Quick import to other systems |
| Airtable | Direct sync to your Airtable base |
| Google Sheets | Collaborative spreadsheet access |
Next Steps
Bulk Upload
Process multiple invoices at once with a ZIP file
VAT Codes
Automatic VAT code mapping for your accounting software
Email Forwarding
Set up automatic processing from your inbox
VAT Validation
Learn about automatic VAT verification
API Integration
Automate with our REST API
Airtable Sync
Push invoices to Airtable automatically