Getting Started with VAT Invoice Automation

Managing VAT invoices manually is time-consuming and error-prone. Every invoice requires careful data entry, verification, and organization. For UK and EU small businesses, this administrative burden can take hours every week.

The Problem with Manual Invoice Processing

Small business owners face several challenges with traditional invoice management:

Time-consuming data entry: Manually typing supplier details, amounts, and line items from each invoice
Human error: Mistakes in data entry can lead to accounting discrepancies
Poor organization: Physical or digital piles of invoices that are hard to search and manage
VAT quarter stress: Scrambling to gather and organize invoices when filing deadlines approach

How VATextract Solves This

VATextract automates the entire invoice data extraction process using advanced OCR technology. Here's how it works:

1. Upload or Forward Invoices

You have two easy options:

Upload directly through the dashboard
Forward via email to your unique @vatextract.com address

2. Automatic Data Extraction

Our OCR engine automatically extracts:

Supplier and receiver information
Invoice numbers and dates
Total amounts, VAT amounts, and net amounts
Individual line items with descriptions and prices
VAT breakdown by rate

3. Organized Storage

All invoices and extracted data are securely stored and easily searchable in your dashboard.

4. Export for Accounting

Export your data in Excel or CSV format, perfectly formatted for:

VAT quarter filings
Accounting software import
Financial analysis and reporting

Getting Started in 3 Steps

Sign up for a VATextract account
Forward your first invoice to your unique email address or upload it
View the extracted data and export when ready

It's that simple. Start saving hours of manual work today.

What's Next?

In our next post, we'll dive deeper into how to organize your invoices for efficient VAT quarter filing.